Clerical/Administrative

DUTIES:

• Copying or scanning invoices.
• Phone duties
• Filing
• Data entry
• AP experience a plus

Must have at least 6 months experience working in a clerical position.

For immediate consideration, please send resumes to jobs@workingsolutionsusa.com after applying for this position.

JOB SUMMARY

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

JOB DUTIES:

•  Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by microfilming and filing documents.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related results as needed.

SKILLS & ABILITIES

Tracking Budget Expenses, Attention to Detail, Thoroughness, Organization, Analyzing Information , Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills

Education: High School Graduate or General Education Degree (GED)
Experience: One to two years related experience

For immediate consideration, after applying for this position, please send a resume to jobs@workingsolutionsusa.com

POSITION SUMMARY

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, division-wide travel itineraries, and scheduling meetings.  Coordinates and orders office supplies for company.

ESSENTIAL FUNCTIONS

 Essential Functions Statement(s)

• Prepare purchase orders, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation
• Screen phone calls, read and analyze incoming memos, submissions, and reports to determine their significance and plan their
• Prepare responses to correspondence containing routine
• Perform general office duties such as ordering and inventorying office supplies, office equipment routine maintenance contact with vendors, and performing basic administrative

Competency Statement(s)

• Accountability – Ability to accept responsibility and account for his/her
• Accuracy – Ability to perform work accurately and
• Adaptability – Ability to adapt to change in the
• Communication, Oral – Ability to communicate effectively with others using the spoken
• Confidentiality – The highly sensitive nature of work and information which this person
• Customer Oriented – Ability to take care of the customers’ needs while following company
• Detail Oriented – Ability to pay attention to the minute details of a project or
• Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
• Loyal – The trait of feeling a duty to the
• Organized – Possessing the trait of being organized or following a systematic method of performing a
• Reliability – The trait of being dependable and
• Self Motivated – Ability to be internally inspired to perform a task to the best of ones ability using his or her own drive or
• Time Management – Ability to utilize the available time to organize and complete work within given

SKILLS & ABILITIES

Experience: two to four years related experience

Computer Skills: Basic proficiency in Microsoft Word, Excel and PowerPoint

After applying for this position, please send your resume to jobs@workingsolutionsusa.com

POSITION SUMMARY
Perform routine clerical and administrative functions such as organizing and maintaining paper and electronic files, or providing
information to callers while interacting with visitors and handling face to face inquiries.

Essential Functions:

• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word
processing, database management, and other applications.
• Answer telephones in a polite tone and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Complete forms in accordance with company procedures.
• Make copies of correspondence and other printed material.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Learn to operate new office technologies as they are developed and implemented.
• Maintain scheduling and event calendars.
• Operate electronic mail systems and coordinate the flow of information, internally and with other organizations.

SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED): Required
Experience: 2 plus years of experience
Computer Skills: knowledge of Microsoft Office applications required

For immediate consideration, please send resumes to jobs@workingsolutionsusa.com